School Routines and Procedures

School Policies

All school polices are available on our school website in the About Us section by clicking on the link Policies and References and should be the first point of reference for any query you may have. I also ask that you take the time to read through the school rules and ICT code of conduct and sign in the student planner that you have read and understood with your child.


School Attendance and Punctuality

School attendance is aimed to be 96% and above for every child. Students with good attendance are happy, thrive and succeed. Please do ensure your child aims for excellent attendance and any medical/dental appointments etc are scheduled for after school and holiday times wherever possible so as not to disadvantage their learning. Students should be in school ready for a prompt start at 8.30am. Please note the school site is not open to students until 8.15 am, students should not be arriving before this time onsite.


Reporting Absence The Planner App

Please confirm all absences including illness using the Planner App in SMCS Student Planner. Please notify the school in advance using the app of any pre-arranged absence medical appointments, Music, Exams, work experience interviews etc. If a student is leaving during the school day any absence must be authorised by their Learning coordinator before they sign out at student hub reception.


Leave of Absence

Absent Present logo

Please be reminded that Medical / Dental / Hospital Appointments should be notified via the student planner app.

All other absences for example, attending a funeral / ballet exam / work experience interview should be made via the formal Leave of Absence request form which can be obtained by emailing

To access our attendance policy please click on the link: School Attendance Policy 

Mrs Hopkins

Admissions and Attendance Officer


Contact a Teacher via Planner App or by Email

The easiest way to contact a member of staff is via your child's Planner App in SMCS Student Planner.  

You may email your query specifying the name of your child and teacher concerned via our central school email address: rather than contacting teachers directly.  This way, we can ensure that they are forwarded to the right member of staff. Our policy is that you should normally expect a reply within two working days.

Alternatively, every member of staff has access to voicemail, so parents can telephone the school and be put straight through to the relevant mailbox.  We endeavour to try to respond to telephone calls within one working day.

email logo

We are pleased that students are seeking help and advice from their teachers regarding their academic studies and home-work tasks. Please continue to do so! Remember, when writing an email to your teachers please ensure that email etiquette is always followed:

  • Emails must be written using a formal tone by starting the email with ‘Dear’ followed by the teachers name.
  • Please remember to use the skills that you develop in your lessons by applying punctuation within your email and ensure that you write your email using standard English.
  • Do not forget to sign off your email with your name and form group.

Teachers may not be able to reply to your email instantly and a response may take 48 hours. Teachers will not necessarily check their emails at a weekend so if something is urgent please go and speak to the teacher directly in the first instance.


School Bus and Train Rules for All Students

St Mary’s students are expected to be safe and responsible when using any form of transport. It is essential that students are aware of School Bus and Train Safety and know how to report any concerns of worries that they may have. All students have attended an Assembly regarding behaviour, conduct and how to keep themselves safe on their journey to and from school. 

To access further information please click on the link: School Bus and Train Rules

Please click on the link: Out of School Behaviour Expectations to access information with regard to the clear expectations from school shared with the students to maintain the excellent behaviour we expect from them.


Students with Medical Needs

We would like to ensure that any student identified as having a health care need has an up to date and accurate health care plan in place, informing the school of the young person’s care needs, medication and support that may be required is the parents’ responsibility. If your child has a health care need, albeit physical or mental health need, may I ask that you complete the “Individual Health Care Plan” document attached with clear information and guidance to ensure our records are accurate and up to date.

Whilst we are happy to discharge our responsibility to provide the appropriate medical care including medications as required within school premises and hours, all medication must be of appropriate dosage, quantity and within date. It is the responsibility of the parents and carers to provide the school with the necessary up to date information on their child’s condition along with the appropriate and up to date medication including inhalers, epipens, regular medications etc.

A “Health Care Plan” and “Parental agreement for school/setting to administer medicine” if appropriate will need to be completed in due course (forms available from our school office) to be returned to the school reception office with both documents in a sealed envelope with “FIRST AID” written clearly on the envelope.


Forgotten Items: Books/PE Kit

Please be aware that Reception will no longer be accepting any forgotten items e.g. PE kits, books etc. as this can be very disruptive to classes and the efficient running of reception. The only exceptions to this is medical/glasses/lunch.  This allows students to accept the consequences which in the long term will result in students becoming more organised and independent.

Your cooperation in this matter is greatly appreciated


Student Uniform

Please click on the link: School Uniform The School has a clear expectations with regard to school uniform. We pride ourselves on excellence and require our students to uphold these high standards. I ask that you ensure your child’s clothing is clearly labelled with name tags. I remind you the school rules regarding appropriate footwear, jewellery and haircuts are clearly set in the student planner. Please note that chewing gum is forbidden on site. I would also like to request that for PE your child brings roll-on deodorant rather than deodorant cans for safety reasons.


Nearly New School Uniform

Please note the school has a supply of second hand uniform and nearly new uniform which has kindly been donated.  all items are clean and in good condition.  Shoulld you require an item or wish to request support with uniform needs please contact us via email marking your email "Uniform Request":

We will do all we can to assist your query and provide 


Student Mobile Phone Policy

Please can I remind you of the following regarding mobile phones:


Equipment for Learning

Please ensure your child is well equipped for their learning and has a good routine for packing their bag prepared for the school day.

Use the following list as a guide:

Additional essential equipment for specific lessons

Please note that we do not allow pupils to use correction fluid or tape (Tippex or similar).

All exercise books MUST be covered. A set of book covers are widely available in high street stationary stores. The school Library also has a “Student Services” facility whereby a stationary shop selling all items including book covers is available during opening hours.


Setting of Homework 

All home-work is being set via a notification using the SIMS Parent App. As a parent many of you will have been using this app previously to monitor your child’s academic achievements, attendance records and their house points for conduct.

As a parent the benefits of using the SIMs Parent App means that you will see a daily record of the homework that is being set for each subject and the date the homework is due in. This will help you in supporting your child to manage their time appropriately in completing the homework.
Alongside the daily notifications from the SIMs Parent App, we will continue to use the MS Teams platform. This allows teachers the option to create assignments, post resources and give further guidance on the set homework. If your child’s teacher sets an assignment for homework it enables the students to upload their work electronically, reducing the need to print at home.

To further support the lines of communication each week you will receive an email from MS Teams called the ‘weekly digest’. In this email there will be a record of assignments that have been set and also upcoming assignments. The email is generated on a Sunday and will appear in the inbox of the email that is registered in SIMs. It is therefore vital that update the school of any changes to email addresses.

I hope this more streamlined approach allows you as parents the simplicity of one notification system to supports your child independent learning.
If you have any questions in regards to the SIMs Parent App or homework please direct them to, and we will ensure your query is responded to.

Claire McGrath
Assistant Headteacher


Homework at St Mary's Catholic School 

 The diagram is a simple summary that clarifies student, parent and teacher expectations.

Homework sims app nov 21

If your child is having any problems with downloading the Student SIMs App they can see Mr McMillan in classroom T21 every morning 8.30-9.00am, where he will be able to assist them with their issues. 

Homework Expectations Nov 21


Upcoming Events and Updates

Please do familiarise yourselves with our school website where you will find all the latest news and upcoming events. Our school Twitter page provides all updates via social media to keep you well informed. Please follow us:


Safeguarding your Child with Social Media

Please click on the links below to access useful guides for all parents with regard to safeguarding your child with social media

What Parents & Carers Need to Know about -Age-Inappropriate Content

Top 10 Tips for Respect Online



Tik Tok

Upcoming Events

27 Apr

Year 12 Enrichment

27 April, 2022 (4:45pm) – 14 July, 2022
16 May

GCE & GCSE Public Exams

16 May, 2022 – 29 June, 2022
30 May

Pupils Absent (Half Term)

30 May, 2022 – 3 June, 2022
06 Jun

Pupils Return

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