School Routines and Procedures

School Policies

All school polices are available on our school website in the About Us section by clicking on the link Policies and References and should be the first point of reference for any query you may have. I also ask that you take the time to read through the school rules and ICT code of conduct and sign in the student planner that you have read and understood with your child.


School Attendance and Punctuality

School attendance is aimed to be 96% and above for every child. Students with good attendance are happy, thrive and succeed. Please do ensure your child aims for excellent attendance and any medical/dental appointments etc are scheduled for after school and holiday times wherever possible so as not to disadvantage their learning. Students should be in school ready for a prompt start at 8.45am. Please note the school site is not open to students until 8.15 am, students should not be arriving before this time onsite.




It is best to make all appointments outside of school hours wherever possible. If a student must leave school during the school day for any reason, please notify the school in advance of any pre-arranged absence: medical appointments, music, exams work experience, interviews etc. These absences should be recorded in the student planner.  The student concerned should show their planner to their Form Tutor in advance, if a student is leaving during the school day any absence must be authorised by their Learning Coordinator before they sign out at reception, and notify the school each day of absence via the absence telephone line 01279 654901.

To access our attendance policy please visit our website: School Attendance Policy 

Contact a Teacher

The easiest way to contact a member of staff is via your child's student planner.  Your child can show noted and messages to their teachers, and almost always receive an imediate response where appropriate.

You may email your query specifying the name of your child and teacher concerned via our central school email address: rather than contacting teachers directly.  This way, we can ensure that they are forwarded to the right member of staff. Our policy is that you should normally expect a reply within two working days.

Alternatively, every member of staff has access to voicemail, so parents can telephone the school and be put straight through to the relevant mailbox.  We endeavour to try to respond to telephone calls within one working day.


School Bus and Train Rules for All Students

St Mary’s students are expected to be safe and responsible when using any form of transport. It is essential that students are aware of School Bus and Train Safety and know how to report any concerns of worries that they may have. All students have attended an Assembly regarding behaviour, conduct and how to keep themselves safe on their journey to and from school. 

To access further information please click on the link: School Bus and Train Rules

Please click on the link: Out of School Behaviour Expectations to access information with regard to the clear expectations from school shared with the students to maintain the excellent behaviour we expect from them.


Students with Medical Needs

We would like to ensure that any student identified as having a health care need has an up to date and accurate health care plan in place, informing the school of the young person’s care needs, medication and support that may be required is the parents’ responsibility. If your child has a health care need, albeit physical or mental health need, may I ask that you complete the “Individual Health Care Plan” document attached with clear information and guidance to ensure our records are accurate and up to date.

Whilst we are happy to discharge our responsibility to provide the appropriate medical care including medications as required within school premises and hours, all medication must be of appropriate dosage, quantity and within date. It is the responsibility of the parents and carers to provide the school with the necessary up to date information on their child’s condition along with the appropriate and up to date medication including inhalers, epipens, regular medications etc.

A “Health Care Plan” and “Parental agreement for school/setting to administer medicine” if appropriate will need to be completed in due course (forms available from our school office) to be returned to the school reception office with both documents in a sealed envelope with “FIRST AID” written clearly on the envelope.


Forgotten Items: Books/PE Kit

Please be aware that Reception will no longer be accepting any forgotten items e.g. PE kits, books etc. as this can be very disruptive to classes and the efficient running of reception. This allows students to accept the consequences which in the long term will result in students becoming more organised and independent.

Your cooperation in this matter is greatly appreciated


Student Uniform

The Student Planner has a clear section regarding school uniform expectations. We pride ourselves on excellence and require our students to uphold these high standards. I ask that you ensure your child’s clothing is clearly labelled with name tags. I remind you the school rules regarding appropriate footwear, jewellery and haircuts are clearly set in the student planner. Please note that chewing gum is forbidden on site. I would also like to request that for PE your child brings roll-on deodorant rather than deodorant cans for safety reasons.


Nearly New School Uniform

Please note the school has a supply of second hand uniform and nearly new uniform which has kindly been donated.  all items are clean and in good condition.  Shoulld you require an item or wish to request support with uniform needs please contact us via email marking your email "Uniform Request":

We will do all we can to assist your query and provide



Student Mobile Phone Policy

Please can I remind you of the following regarding mobile phones:


Equipment for Learning

Please ensure your child is well equipped for their learning and has a good routine for packing their bag prepared for the school day.

The list of equipment needed:

Please note that we do not allow pupils to use correction fluid or tape (Tippex or similar).

All exercise books MUST be covered. A set of book covers are widely available in high street stationary stores. The school Library also has a “Student Services” facility whereby a stationary shop selling all items including book covers is available during opening hours.



Students will have their username and password for “Show My Homework” which is a highly effective tool to help and support students in their learning. You can support your child by ensuring they have a desk and work space at home to help support their studies. It is also recommended that as parents you use the “Show my homework” app on your mobile device. This will help you support your child with the planning and management of their homework schedule.


Upcoming Events and Updates

Please do familiarise yourselves with our school website where you will find all the latest news and upcoming events. Our school Twitter page provides all updates via social media to keep you well informed. Please follow us:


Safeguarding your Child with Social Media

Please click on the links below to access useful guides for all parents with regard to safeguarding your child with social media



Upcoming Events

24 Sep

Year 12 Induction Day

All Day
28 Sep

Interhouse Rugby and Hockey

All Day
28 Sep

Year 10/11 away at Leventhorpe - depart at 3.25pm

All Day
29 Sep

Careers Carousel

All Day